I periodically get notes from club officers asking why their meetings are not included on the calendar. If that is the case, it is because no one from the club has taken responsibility for posting events and ensuring they are kept up to date. Or the contact person has changed and didn’t pass on or share that responsibility with anyone else.
The goal of this website is to share accurate information about where and when clubs meet, so people who want to connect with the Democratic cause can show up at the right place at the right time. I do not want to be publishing that a club typically meets on the first Tuesday at 7 pm at the local library when actually they have changed their meeting place and time.
If you want to use BlueBroward as a marketing tool for your club (which is kind of the point!), you will be much more likely to get people to attend if you post specific details about speakers or opportunities to engage with an issue or cause people care about.
Any BlueBroward.org member is welcome to post any (relevant) event to the calendar at any time. If you get the weekly Sunday “BlueBroward Calendar” newsletter, you should also have a password on the system. If you don’t remember it, try the password reset function or ask me for help.
The way I manage club event listings is with club templates, which define the boilerplate details of where and when a club meets. You can post other sorts of events not based on a template, but the templates help with regularly scheduled events and other events for which most of the details are usually the same.
You do not put specific meeting details, such as the names of speakers in the template, you put them in the individual event listings for a specific date that are based on the template. Think of it as the difference between the cookie cutter and the cookie. You can stamp out lots of cookies (event listings) based on the same cookie cutter (template) but decorate them all differently (with the names of speakers and other details).
Here is how that system works:
- Minimum information required for a club template includes:
- Name of the Club (title field for the post)
- Body of the event listing, including the location and club contact info for those who have questions.
- Regular schedule, such as first Tuesday at 7 pm (there is also a “Varies” option for organizations that do not have a consistent meeting schedule).
- I can also help you assign one or more additional people who will have the authority to update the club template.
- I can set up the club template for you initially, but after that I would like you to manage the template and your club’s own events. Write to me at email@example.com.
- If no current club officer has access to the template, or if someone needs to be removed from the list, I can also help with that.
- When you save the template, you are prompted to create events based on the template, scheduled out up to a year in advance. The dates are presented as a series of checkboxes. If you know the club will not be meeting on a specific date (maybe because of a holiday), you can uncheck that box or change the date.
- If you update the template with new details such as meeting location or contact information, you can update all of the previously posted events with that new information.
- You should receive periodic email updates from BlueBroward asking you to check that your event listings are current and update them when they are not (spam filters can interfere). You can also log into the website at any time to add speaker details.