BlueBroward encourages clubs that meet on a regular basis to establish an event template that defines your schedule (something like “First Tuesday of the month at 7 pm) and basic details like your regular meeting location and contact info for a club representative people can contact with questions. You can grant editing rights for the template (and all the events based on the template) to other club representatives who can assist with keeping your event listings up to date.
The same approach can be used for any regularly scheduled event, or any series of events for which many of the basic details are the same.
I have been working to make this system as self-explanatory as possible, and the video below should help. One thing people often seem to be confused about is the difference between the template and events based on the template. The template itself should be generic. You don’t want to put details like the names of speakers into the template; you want to put them into the event post for a specific date.
Think of it as the difference between the cookie cutter and the cookie. The cookie cutter is a tool for creating cookies, but you wouldn’t put sprinkles on the cookie cutter and eat it.
You can use the template to stamp out one meeting or multiple meetings at a time. Either way, you always have the option of going back later to update what you posted. You can post your events months in advance and still have the option of going back to update those events if your meeting location changes or you have to reschedule a particular meeting.
Watch the video and let me know whether I’ve made the process clear. You can reach me at email@example.com.
Note: For purposes of this tutorial, I assumed the event template for the club has already been created. You can create a new one from scratch by going to the Event Templates screen and clicking the New Template button at the top of the screen. Instead of prompting you for a date, the template screen prompts you to check off the day and frequency of your event. You can also contact me if you need help setting up or modifying a template for a club, caucus, or other organization.
Please try to avoid creating a new template if one already exists. If it does exist, and you don’t have access, contact me to get editing rights.
See also: How to post a special event.